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o Current Team: Property Manager, Assistant Property manager, housekeeper, chef, governess, nanny, groundskeeper.
o Responsible for hiring, terminating and coordinating staff needs with the principals.
o Oversee the daily operations of the estate, ensuring all aspects of the residence are maintained to the highest standards.
o Supervise and manage estate staff, including housekeeping, groundskeepers, home educator and other service providers.
o Set objectives and conduct performance review with staff based on Principals goals.
o Conduct regular property inspections to ensure proper upkeep, functionality, and cleanliness.
• Vendor & Project Oversight:
o Oversee property manager activities, vendors, contractors, and service providers, ensuring quality and cost-effectiveness.
o Oversee ongoing projects, renovations, and maintenance, ensuring timely completion within budget.
o Negotiate contracts and manage relationships with external service providers.
• Administrative & Logistical Coordination:
o Manage household budgets, expenses, and invoices.
o Review, approve and authorize payments to service providers.
o Plan and execute estate events, ensuring seamless operation and guest satisfaction.
o Organize and oversee procurement of household supplies and assets.
• Confidentiality & Communication:
o Act as the primary point of contact for the principal regarding estate matters.
o Maintain strict confidentiality and discretion at all times.
o Provide regular updates and reports on property status, staffing, and ongoing projects.
• Highly proficient with MS Excel and managing budgets
• Financial Literacy
• Proven and current experience as an Estate Manager or in a similar role managing large properties, minimum 5 years
• Strong background in vendor and project management and staff supervision.
• Excellent communication and organizational skills with attention to detail.
• Ability to travel as part of job responsibilities when needed.
• High level of discretion and professionalism when handling sensitive information.
• 2 weeks paid time off.
Estate Manager
Sarasota, FLOverview
A high-net-worth family is seeking a highly experienced and discreet estate manager to oversee the operations and staff of a primary residence in Sarasota, FL, and several other residential properties in different cities and states with additional responsibilities and travel as described below.
Responsibilities
• Property & Staff Management:o Current Team: Property Manager, Assistant Property manager, housekeeper, chef, governess, nanny, groundskeeper.
o Responsible for hiring, terminating and coordinating staff needs with the principals.
o Oversee the daily operations of the estate, ensuring all aspects of the residence are maintained to the highest standards.
o Supervise and manage estate staff, including housekeeping, groundskeepers, home educator and other service providers.
o Set objectives and conduct performance review with staff based on Principals goals.
o Conduct regular property inspections to ensure proper upkeep, functionality, and cleanliness.
• Vendor & Project Oversight:
o Oversee property manager activities, vendors, contractors, and service providers, ensuring quality and cost-effectiveness.
o Oversee ongoing projects, renovations, and maintenance, ensuring timely completion within budget.
o Negotiate contracts and manage relationships with external service providers.
• Administrative & Logistical Coordination:
o Manage household budgets, expenses, and invoices.
o Review, approve and authorize payments to service providers.
o Plan and execute estate events, ensuring seamless operation and guest satisfaction.
o Organize and oversee procurement of household supplies and assets.
• Confidentiality & Communication:
o Act as the primary point of contact for the principal regarding estate matters.
o Maintain strict confidentiality and discretion at all times.
o Provide regular updates and reports on property status, staffing, and ongoing projects.
Qualifications
• Highly Proficiency in technology apps and office suite• Highly proficient with MS Excel and managing budgets
• Financial Literacy
Requirements
• Bachelors degree• Proven and current experience as an Estate Manager or in a similar role managing large properties, minimum 5 years
• Strong background in vendor and project management and staff supervision.
• Excellent communication and organizational skills with attention to detail.
• Ability to travel as part of job responsibilities when needed.
• High level of discretion and professionalism when handling sensitive information.
Salary and Benefits
• Annual base salary of $150k to $200k• 2 weeks paid time off.