Apply to Hands on House Manager in Quogue, NY

Position: Housemanager
Location: Quogue, NY
Salary: $120K-$130K+

About the Role

A highly organized and proactive Houseman is sought to support the daily operations of a private Quogue residence. This is a dynamic, hands-on position requiring a thoughtful, detail-oriented individual who takes pride in maintaining a well-run household.

The ideal candidate is ambitious, intuitive, and service-minded, with the ability to manage multiple responsibilities while anticipating the needs of the principals. This role also includes driving responsibilities and requires someone comfortable working in a structured, high-expectation environment.

Role Overview

This is a multi-faceted position that supports the home on a daily, weekly, monthly, and seasonal basis. The Housemanager will play a key role in ensuring the property operates seamlessly, working closely with the Lady of the House and household staff.

Responsibilities evolve throughout the year depending on whether the family is in residence (“in season”) or traveling (“off season”).

Key Responsibilities

Daily Operations

Communicate daily with the Lady of the House to review priorities
Review the household calendar and prepare for upcoming guests, events, and services
Ensure vehicles are ready and available based on the family’s schedule
Manage mail, deliveries, and household access (vendors, guests, security protocols)
Conduct daily property walk-throughs to monitor condition, including windows, systems, and general upkeep
Maintain outdoor areas as needed (pool skimming, grill cleaning, etc.)
Prepare and send organized End-of-Day and Beginning-of-Day reports outlining completed tasks and upcoming plans

Property & Vendor Management

Oversee vendors, service providers, and maintenance appointments
Escort vendors on and off property while ensuring work is completed to standard
Monitor landscaping, gardens, and outdoor areas, communicating any needs or concerns
Ensure all household systems and appliances remain in proper working order

Household Organization & Inventory

Maintain organization across all areas of the home, including storage spaces, kitchens, and closets
Perform regular inventories (including detailed tracking in Excel with photos and descriptions)
Monitor household supplies, food storage, and expiration dates

Household Systems & Maintenance

Perform routine checks on lighting, batteries, remotes, appliances, and equipment
Maintain specialty items such as espresso machines, cutting boards, and refrigeration systems
Ensure vehicles are maintained, serviced, and properly documented (registration, insurance, etc.)
Monitor generator testing and other property systems

Pet Support

Monitor food, medication, and general needs for the family’s dogs
Ensure pets are safely managed during vendor visits and household activity

Driving & Errands

Drive principals as needed
Assist with errands, household logistics, and transportation coordination

Seasonal Responsibilities

In Season (Family in Residence)

Coordinate event preparation, guest readiness, and daily household flow
Plan vehicle readiness and service schedules
Assist with seasonal requirements
Ensure all services and vendors are scheduled appropriately around the family’s presence

Off Season (Family Traveling)

Oversee property maintenance projects in coordination with the Family Office Manager and property management team
Manage deep cleaning, organization, and full property resets
Coordinate servicing of vehicles, equipment, and home systems
Maintain inventory, supplies, and readiness for the family’s return

Pre-Arrival Preparation

Fully prepare the home for the family’s return, including cleaning, organizing, and setting up all living spaces
Stock pantry essentials and ensure all systems are operational
Prepare outdoor and indoor spaces for immediate use